IMPORTANT DETAILS TO REMEMBER IN ORGANIZING AN EVENT

As an event planner, selecting a venue is a crucial job. Now to make this easier for myself and most specially to my readers, here are some important details you may consider in organizing an event.

1. CHOOSING THE VENUE

Make this your priority when you decide to hold an event. In most cases, based on experience, having the date but not having the venue is the most stressing part of all. Venue should always be considered before setting the date. Once you have chosen and finaliezed the venue, pencil book and eventaully confirm on it, only then you can announce the date of the event in your marketing efforts.

2. CREATE YOUR TIMELINES

Define the goals you’d like to achieve through the event and be sure that all  steps you take lead to the end result.

3. SEND INVITATIONS

Invitations should provide the complete details of the event. Make sure that it will be easy to understand. It is also great to have your invited guests confirme their attendance to prepare you well. 

4. ORGANIZE GUEST LIST

Once you have received the confirmed guests, it is better to have it organized to make sure that you have counted them well.

5. ALWASYS PAY ATTENTION TO SMALLEST DETAILS

Oftentimes, PARKING AREA is being left behind in planning. As you develop your checklist, make sure that this is your PRIORITY LIST. Small details sometimes give you much of a problem. Have a pre-proiduction meeting with your team to iron out details of the event before its schedule.

6. THERE SHOULD ALWAYS BE "PLAN B"

Always anticipate the weather. Be ready to have rain gears, most specially if your venue is an outdoor, consider having a tent.

7. MUST HAVE "AN EMERGENCY KIT" and "EMERGENCY NUMBERS"

To lessen the burden, it will be easier to have your own EMERGENCY TEAM in every event, just to make sure that in times of emergency you know you have someone who understand better what to do.

8. REMIND YOUR GUESTS

Call your guests, two to three days before the event date to remind them that they have confirmed their attendance and that you are expecting them. This will also make them feel important and that they will make an extra effort to be there in your event.

9. EVERYTHING MUST BE WORKING

Do a sound-check on the day of the event, run everything so that during the time of the program, you will be worry-free.

10. STAY WITHIN YOUR PRESCRIBED BUDGET OR BETTER YET MAKE IT EVEN LOWER!

Budget is crucial. Always negotiate the price. It is better to be honest than to be sorry in the end.

Here are just some key details you should not miss. For other information, you may check our website to know the services we can offer you should you consider to hire us in your upcoming event.

Click www.eventastic.wix.com/eventastic you may also call us at 09159088295 and we will be glad to answer your inquiry. 

We offer FREE CONSULTATION !

We offer AFFORDABLE PRICE!

We provide EXCELLENT SERVICE!

10 Tips to make your event successful

I saw this helpful tips, this is not my own article, i saw the relevance of this from my last blog and I would like to acknowledge the author of this article Mr. ALLAN GOOCH.

Just want to share it with you all.

Successful Event Management: Top 10 tips

25 September 2013 - by Allan Gooch

1) Agree roles and responsibilities ASAP
The longer different organisations linger over who is responsible (and paying) for different elements of the overall transport strategy, the more valuable time will be lost.

2) Integrate the transport plan
Event transport operations can impact upon a wide range of other ‘functional areas’ (eg crowd management, city operations and venue management). All these individual elements must work in harmony to achieve a good outcome.

3) It won’t be perfect
With the inevitable budget and political constraints, there will come a time when you must accept “you’ve got what you’ve got” and you need to work with it.

4) Have a single source of truth
Put effort into creating a single set of transport demand forecasts that everyone then uses. Keep a log of all the assumptions and update them as event details are firmed up.

5) Involve stakeholders early
This includes the local council, police and transport operators. You can’t do it on your own. You’ll need their help in the heat of the event.

6) Share your plans
If other key stakeholders do not understand your plan, then you do not have a plan. Ensure that all those affected understand the plan to lower the risk of others doing something that does not fit with the overall objective.

7) Remain flexible
Things WILL change. Event times, locations, even the type of event will change through the planning process, requiring changes to the transport plan. As my erstwhile American colleagues would say, “suck it up” and get on with it.

8) Transferability
Take care when transferring data gathered from one event for the planning of another. Yes, some aspects will be similar, but others will be wildly affected by different geography, culture or the transport infrastructure available in different cities. The key is to understand what can and cannot be transferred safely.

9) Have consistent operational plans
Keep your operating plans and policies as consistent as possible across all your venues. This makes staff training more efficient and provides greater resilience should you need to transfer staff from one venue to another.

10) Stay close to security
Security plans often change late in the planning process to reflect changes in the threat. Transport and security plans must remain mutually compatible to avoid traffic congestion, particularly at venue entrances.

Please leave a comment.

For your event requirements, please contact EVENTASTIC CONSULTANCY AND MARKETING SERVICES at www.eventastic.wix.com/eventastic and 09159088295. 

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How to Make Your Event Successful

Planning for a big event? Wondering how to make it successful? These are questions we always want to provide answers. Event is something that will make you or break you. Poor planning and preparation will lead to a disaster.

What you should and not should do in preparing an event?

WHAT TO DO

1. Have enough time to PLAN

PLANNING

This is a very crucial part in everyt aspect of an event. Lack of planning will make your event fail. There should be enough time to be given to further study all the details necessary to mount an event.

2. Having the right PEOPLE to PLAN with

PEOPLE

You should make sure that the prople you have are the RIGHT PEOPLE you need. Understanding their role and tasks will be meaningful to make the event successful.

3. PROPER BUDGET

BUDGETTING

This should be given enough time to review and prepare for. Without proper budgetting, the totality of the event will also be jeopardized since everything will be an expense during event proper.

Most IPOTANTLY, be ORGANIZED!!!

4. ORGANIZING

Organize everything that you will be needing in order to achieve your goals and objectives for the success of your events.

WHAT NOT TO DO

1. Avoid cramming

2. Never be too BOSSY, as if you know everyhting, NO MAN IS AN ISLAND.

3.  Don't RUSH things up, give enough time, and that will lead you back to Number 1.

4. Make your TIMELINES.

5. YOU should definitely have a BUDGET.

I have benn doing events for almost 20 years, and defiitely I have gone through all these. I want to share it with you because certainly, there are NO Easy way to handle events but to be physically and mentally be prepared to handle an event.

Please do check EVENTASTIC CONSULTANCY links:

Our website www.eventastic.wix.com/eventastic

Our FB, please click LIKE once you visit it www.facebook.com/eventasticconsultancy

Thank you for reading this article. Please add comments or suggestions, to be able to help others in need.

Eventastic PACKAGE PROMO

For your event requirements

PLEASE CONTACT

EVENTASTIC CONSULTANCY AND MARKETING SERVICES

09159088295

Kindly look for TINY GARNER

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Event Preparation

There are different types of events in which requires certain amount of effort, preparation and execution. As an event planner, it is very important to understand the client's objectives and goals in order to address your clients expectations and requirements.

Hiring an event planner will help you execute everything that need to be done to bring the event to life.

Event Planners work day and night to make sure that they meet their clients expectations and that they are alsoin accordance of the concept of the entire event.

As an Event Planner myself, the actual work already starts once a client has already provided you with all the necessary details needed for you yo plan and exectue.

The Event Planner oversee that every aspect of the event will be properly planned.To do this, every Event Planner must make sure that the budget is also in accordance with the entire requirements of the event.

Event surely is an expense,an expense where it can be measured through the feedback provided by the guests. The actual success can only be given if expected guests arrived and gave a quality feedback to give the organizer an idea of their experience.

Trully, an event is an EXPERIENCE, good or bad, this must be monitored in order to provide a true evaluation of the outcome of it.

These are some things you need to consider in hiring your Event Planner:

1. Has a strong experience and background in event management.
2. Provide details that can help the decision makers what not and what should be given priority in an event.
3. Event Planners must understnad the goals and objectives of the event.
4. Has good working attitude and PROFESSIONALISM.
5. Listen and understands' clients expectations and requirements.
6.Most importantly, HONEST and DEDICATED to its project.

For your event requirement, you should consider working with EVENT PLANNERS who listens to you and share inputs that will help you, as a client understand your event well.

EVENTASTIC CONSULTANCY AND MARKETING SERVICES, can help you deliver a quality, affordable and excellent event. Having a solid event management experience, we can help you plan and execute your events.

Consider us your EVENT PLANNERS in your upcoming events, you may contact us at09159088295 or send us an email at eventasticconsultancy@gmail.com and we will be glad to assist you and answer your inquries.

If you find this helpful, please leave a comment.

Please check our website : www.eventastic.wix.com/eventastic, LIKE us on FB at www.facebook.com/eventasticconsultancy

This year will be an exciting event for kids as EVENTASTIC CONSULTANCY AND PAVILION MALL bring you "MY FAVORITE CARTOON CHARACTER LOOK-ALIKE TALENT CONTEST". This is open to kids 5 to 12 years old.

For more details, please contact EVENTASTIC CONSULTANCY at 049-3029129 or 09152104646.

website www.eventastic.wix.com/eventastic 

www.facebook.com/eventasticconsultancy

https://plus.google.com/u/0/+TinyGarner.

Please helpmegenerate 1000 LIKES and VIEWS in my site, your supportwillhighly be appreciated. 

Thank you very much.

ATC BAND AND ALEX GOOT LIVE IN MANILA

Mark your calendar and experience the music of 

ALEX GOOT AND AGAINST THE CURRENT BAND LIVE IN MANILA

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https://twitter.com/tinygflorentino
+Tiny Garner

In this modern technology advanced era, music sensations come into popularity in the underground scene through Youtube and many other social networking sites, making a name and following through mere talent and art. Such is the case for young artist, Alex Goot, a singer-songwriter and multi-instrumentalist from New York, who has about 1,700,000 subscribers on his channel, GootMusic. With famous covers and original songs, Goot has established a strong fan base all over the globe starting 2004. Collaborating with him is another YouTube sensation, Against The Current, a pop-rock band of five from New York, with notable covers and original singles as well. DMC Philippines aims to bring both Alex Goot and Against The Current within reach to their wide base of Filipino followers this August, and we wish to invite you to be our Partner in putting up this event.

Eventastic Consultancy and Marketing Services is one of its marketing partners for this event.

Daily Wisdom

Good morning, as promised, please find our DAILY WISDOM message. I hope in my little way I can inspire others to look up and thank the most patient and understanding GOD who constantly watch us.

Let us value every word we read and listen from within what God wants us to learn.

Have a blessed day.

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ASIAN EXPAT POOL CHALLENGE

EVENT DETAILS

DATE: September 5-6, 2014

VENUE: Atrium Plaza, Resorts World Manila

This year, DMC Philippines and Steel Blue in cooperation with Puyat Sports, will be bringing this exciting event to Manila on September 5-6, 2014 with an unprecedented 8-team/city contingent. DMC promises the event to be the biggest and best production in all of the history of the AEPC as the Philippines is regarded as the Pool Capital of the World.

The competition is to encourage players to “get to the next level” by participating in an international pool challenge unique to Asia.

EVENTASTIC CONSULTANCY AND MARKETING SERVICES is the official MARKETING ARM of the said event.

For more info, please contact yours truly at 09159088295 or email me at eventasticconsultancy@gmail.com

www.asiaexpatpool.com

https://www.youtube.com/watch?v=CnohNDVIHF0 (ASIAN EXPAT POOL CHALLENGE 2013 CLOSING CEREMONY)

Daily Wisdom

After sometime that I am sharing some of my thoughts here in LinkedIN, I would like to commit myself to share something more relevant for every readers to reflect on. I will make it my DAILY commitment to provide you with messages that can trully help us go through our lives. We may all have different situations everyday, but let this be my contribution to each and one of you to hear the most powerful ADVICE that NO ONE can ever regret. I encourage you to give yourself time to listen to these WORDS.

To complete our day, let me serve you daily with a BREAKFAST FULL OF WISDOM!

If we can spend the whole day, reading articles from any of the social media sites, what is a minute for us to pounder and enjoy GOD's WORDS. If we are happy to receive a text, email, skype and other messages, we should be MORE EXCITED to read what is GOD's message to us DAILY.

I wholeheartedly dedicate this COMMITMENT to all of US. Let us STOP, REFLECT AND THANK God evey second, every minute, to keep us and our families SAFE in His care.

Please SHARE it also with your FAMILY, FRIENDS, ENEMIES, OFFICEMATES, BOSS, CLIENTS, whoever YOU want to share it with. What you will do is already an ACT of LOVE.

Thank you and let us receive GOD's Grace Daily.

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