IMPORTANT DETAILS TO REMEMBER IN ORGANIZING AN EVENT

As an event planner, selecting a venue is a crucial job. Now to make this easier for myself and most specially to my readers, here are some important details you may consider in organizing an event.

1. CHOOSING THE VENUE

Make this your priority when you decide to hold an event. In most cases, based on experience, having the date but not having the venue is the most stressing part of all. Venue should always be considered before setting the date. Once you have chosen and finaliezed the venue, pencil book and eventaully confirm on it, only then you can announce the date of the event in your marketing efforts.

2. CREATE YOUR TIMELINES

Define the goals you’d like to achieve through the event and be sure that all  steps you take lead to the end result.

3. SEND INVITATIONS

Invitations should provide the complete details of the event. Make sure that it will be easy to understand. It is also great to have your invited guests confirme their attendance to prepare you well. 

4. ORGANIZE GUEST LIST

Once you have received the confirmed guests, it is better to have it organized to make sure that you have counted them well.

5. ALWASYS PAY ATTENTION TO SMALLEST DETAILS

Oftentimes, PARKING AREA is being left behind in planning. As you develop your checklist, make sure that this is your PRIORITY LIST. Small details sometimes give you much of a problem. Have a pre-proiduction meeting with your team to iron out details of the event before its schedule.

6. THERE SHOULD ALWAYS BE "PLAN B"

Always anticipate the weather. Be ready to have rain gears, most specially if your venue is an outdoor, consider having a tent.

7. MUST HAVE "AN EMERGENCY KIT" and "EMERGENCY NUMBERS"

To lessen the burden, it will be easier to have your own EMERGENCY TEAM in every event, just to make sure that in times of emergency you know you have someone who understand better what to do.

8. REMIND YOUR GUESTS

Call your guests, two to three days before the event date to remind them that they have confirmed their attendance and that you are expecting them. This will also make them feel important and that they will make an extra effort to be there in your event.

9. EVERYTHING MUST BE WORKING

Do a sound-check on the day of the event, run everything so that during the time of the program, you will be worry-free.

10. STAY WITHIN YOUR PRESCRIBED BUDGET OR BETTER YET MAKE IT EVEN LOWER!

Budget is crucial. Always negotiate the price. It is better to be honest than to be sorry in the end.

Here are just some key details you should not miss. For other information, you may check our website to know the services we can offer you should you consider to hire us in your upcoming event.

Click www.eventastic.wix.com/eventastic you may also call us at 09159088295 and we will be glad to answer your inquiry. 

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